GENERAL TERMS AND CONDITIONS ÅREFJÄLLSLOPPET 10.0

All entry fees are non-refundable, and the organizer retains the right to refuse entry to anyone declaring false information on their entry form, not making the required payment or otherwise failing to meet the stated entry requirements. When registering to the event, you agree to these General Terms and Conditions and to our Privacy Policy. Please read them carefully.

 REGISTRATION

After submitting your data at the registration, the registration is conclusive.

Criterias for registration

To sign up for Årefjällsloppet 10.0 an active FIS-code is required.

Registration

Registration for Årefjällsloppet 10.0 will be open until 23.59 March 20th, 2021.

 Late registrations

No late registrations after 23.59 Saturday March 20th.

Maximum amount of participants

Årefjällsloppet 10.0 has a limit of 300 participants This number may be changed due to the restrictions during the current pandemic. If the number of skiers needs to be limited, skiers will be removed based on the Visma Ski Classics ranking system. You can read more about the ranking system at www.vismaskiclassics.com. For those who have registered for Årefjällsloppet 10.0 but won´t be able to start due the restrictions will receive a refund of the registration fee.

Minimum age

According to the Swedish Ski Association’s cross-country skiing rules edition 2020-10-01, juniors are allowed to start in senior class, which includes the main class in long-distance races and Årefjällsloppet 10.0. The skier must meet criteria to have an active FIS -code and be below set FIS points rules.

Elite start group

The elite start group is dedicated for Ski Classics Pro Team skiers and Elite skiers. Starting groups for Årefjällsloppet 10.0 are seeded according to the SC ranking system for both women elite and men elite.

Non-participation

Paid fees will not be reimbursed if the participant is unable to start. The registration is binding and cannot be transferred to another year. The registration fee as well as additional services which have been booked during the registration process are non-refundable. If the participant is unable to start, the registration can be transferred to a different person by doing a name change.

Name change

The changing of the name on the registration is possible at a fee of 300SEK. It is not allowed to let someone else participate in your name. A name change can be requested by emailing the event’s contact email, info@arefjallsloppet.se. It is not possible to make a name change on the same day as the event takes place.

Physical fitness to participate

The athlete notices that all events require significant physical and technical efforts. For this reason, every competitor, when entering the race, must be personally responsible for declaring to be properly trained and to compete on their own risk. Hereby, the participant releases the organizer from every liability regarding accidents before, during or after the event causing damage on third persons and/or their property. Furthermore, it is the athlete’s responsibility to be properly insured when competing in the race.

Race adjustments

The organizer retains the right to make adjustments to the contents and design of the races and surrounding activities including but not limited to start times, distances, track setting and dates.

Race cancellation

If the event has to be cancelled more than 24 hours before start, participants will receive a refund of 50% of the registration fee (less occurring bank fees). Extra services booked during the registration process are non-refundable. If a cancellation is made less than 24 hours before the start, the organizer will have the right to keep paid fees.

PARTICIPATION

Responsibility

All participation in the event is at the participant’s own risk and the race organization cannot be held responsible for any accidents during the race.

Start bib

Every participant shall be provided with a start bib which shall be worn by the participant throughout the whole race.

Time keeping chip / Transponder

Time keeping is done electronically with a microchip. Participants do not have to pay a deposit for the chip, but it needs to be returned to the organizer in the finish area (also in case of an early race stop). A fee of 1000SEK will be charged for microchips that are not returned. Each participant authorizes the organizer at the moment of online registration to debit the indicated payment card with the fee of the lost chip.

Bib pick-up

Bibs can be picked up on Friday March 26th at InfoPoint in Vålådalen. More information about bib pick-up in the competition information.

Cut off points

The events may have cut off points along the racecourse where the participants need to pass by in a certain time to be able to continue the race. Information about the cut off times will be given at latest the day before the start. Participants that pass these checkpoints after the specified time are disqualified. They will be notified by being overtaken by the patrols closing the track. After that, participants can finish the race on their own responsibility and without timing results. The Organizing Committee may, in accordance with the race director and the jury, change the timing gates and maximum time to finish the race.

Checkpoints and race assistance

Along the track, several checkpoints are positioned. Participants that do not pass all checkpoints will be disqualified. The jury and delegates along the track have the right to disqualify or sanction competitors if their behavior is not correct or they may cause damage to others.

Service stations / Refreshments

Årefjällsloppet will not offer any service of energy and drinks along the track. There will be coaching zones located in a number of places that can be reached by car and a short walk. Here the skier can change drinking belt or get energy from their coaches. In these coaching zones correct distancing according to FHM’s recommendations must be maintained whenever possible. It is recommended that participants always bring their own energy during the race (bars / gel)

Authorities

Participants must follow instructions given from all event officials including race staff, volunteers, medical personnel, security officers and city officials throughout the duration of the event. The medical and first aid team has the right, if reason, to stop participants from continuing the race.

Race technique

Classic technique. Any use of free technique leads to disqualification. The race follows the rules as determined in the FIS ICR.

Disqualification

Participants which have been disqualified or are outside the time limits, have to take off their bib and deliver the chip for time keeping in the finish area.

Complaints

The race follows the rules as determined in the FIS ICR.

Personal belongings

The organizer holds no responsibility for the participant’s personal belongings.

Natural environment

The event takes place in environmentally sensitive areas. Participants must not litter or damage the environment in which the event takes place in any way. Participants shall dispose their waste in the containers provided at the start and finish area. It is not allowed to throw waste in the nature during the race. If convicted of littering the athlete can be fined and disqualified.